Temp Admin – Puuchong Prima (close 2020-12)


Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Issue Invoice – monthly basis
  • Received invoice and record it in monitoring system
  • Salary, EPF, SOCSO,LHDN, petty cash, etc
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary (office supplies)
  • Human Resource assistant: Monitor and tracking staff leave and time track.
  • Act as the point of contact between the executives and internal/external clients
  • Handle requests and queries appropriately
  • Develop and carry out an efficient documentation and filing system
  • Perform any other clerical duties that may be required and assist colleagues whenever necessary

Requirements

  • Required for 4 -6 months starting Dec-2020.
  • Proven experience as an executive administrative assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality
  • Diploma in Business Administration with at least 4 years experience; additional qualification (Degree) as personal assistant would be considered an advantage.
  • Will be based at Puchong Prima, for an office of size 6 pax.

Send CV to enquiries@igl.com.my

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